Integrating Stripe Invoices with Xero for Subscription Management: A Step-by-Step Guide

Stripe and Xero

For businesses that manage invoicing and subscriptions using Stripe and rely on Xero for their accounting needs, keeping financial data in sync across platforms is crucial. Integrating Stripe invoices with Xero can help streamline this process, saving time and effort while maintaining accurate records. In this blog post, we'll walk you through the steps to set up a seamless integration between Stripe and Xero using third-party integration tools.

Step 1: Choose a Third-Party Integration Tool

The first step is selecting a third-party integration tool to facilitate the connection between Stripe and Xero. These tools come with pre-built connectors, which make it easy to create workflows and automate data transfer. Some popular options include:

• Zapier (https://zapier.com/)
• Synder (https://synder.com/integrations/xero/stripe/)

Step 2: Connect Your Stripe Account

Once you've chosen an integration tool, follow these steps to connect your Stripe account:

a. Log in to the integration tool.

b. Navigate to the integrations page or app directory.

c. Search for Stripe and click on the corresponding app.

d. Follow the on-screen instructions to connect your Stripe account with the integration tool.

Step 3: Connect Your Xero Account

Now, it's time to connect your Xero account to the integration tool:

a. On the same integrations page or app directory, search for Xero.

b. Click on the Xero app and follow the on-screen instructions to connect your Xero account with the integration tool.

Step 4: Set Up the Integration

With both accounts connected, you can now set up the integration:

a. Create a new workflow or automation in the integration tool. This process will vary depending on the tool you've chosen but generally involves selecting a trigger event (e.g., new Stripe invoice) and an action (e.g., create an invoice in Xero).

b. Configure the data mapping between Stripe and Xero. This involves matching the fields from your Stripe invoices to the corresponding fields in Xero. The integration tool will usually provide you with a user-friendly interface for this step.

c. Test the integration to ensure the data is syncing correctly. Most tools will have a testing feature that allows you to run the workflow with sample data.

d. Save and enable the workflow or automation.

Step 5: Monitor and Maintain the Integration

Finally, it's essential to periodically check the integration to ensure it's working correctly and troubleshoot any issues that arise. Most integration tools offer logging and error reporting features to help you identify and resolve problems.

Conclusion

Integrating Stripe invoices with Xero for businesses managing subscriptions and invoicing through Stripe doesn't have to be a daunting task. By following the steps outlined in this guide, you can set up a seamless integration between the two platforms, ultimately streamlining your financial management process. Choose the right integration tool, connect your accounts, set up the integration, and monitor its performance to ensure smooth and accurate data transfer between Stripe and Xero.